TERMS & CONDITIONS
TERMS & CONDITIONS OF HIRE
The term ‘hirer’ represents the person making the booking and agreeing to the below terms and conditions.
Bel Air Classic American reserves the right to amend or alter these terms and conditions at any time and without prior notice.
WHAT THE HIRE INCLUDES
When our car is booked for a wedding it is anticipated that the hire time will be no longer than 4 hours. Hire time will be deemed to have started at the agreed pickup time. Any over-run of booked time due to alterations made on the day of hire must be paid for at the time of the rental in cash to the driver at £40 per hour.
The standard hire will include:
- Transport of bride and escort to the church
- Transport of bride and groom to the reception venue
- Time for photographs at all venues
- Any additional journeys are made by prior arrangement
The price paid by the hirer reflects the number and distances of the journeys to be made. The total price payable will be quoted on the information that you have provided. We will make every effort to accommodate any alterations to the booking should this be required (i.e. change of venue, extra pickup etc.) however, should this entail extra mileage or time it may incur an additional charge. The hirer is responsible for ensuring that all information provided on the booking form is correct regarding dates, times, addresses etc.
Bookings will be accepted upon receipt of a deposit of £120 and regarded as confirmed upon receipt of these funds clearing. Bookings are accepted on the basis that the hirer accepts these terms and conditions unconditionally and without amendment. Payment of the deposit signifies acceptance. Only in exceptional circumstances and at the company’s complete discretion is the deposit refundable.
Final payment of the full balance is requested 60 days prior to the booking date.
PROVISION OF CARS BY BEL AIR AMERICAN CLASSICS
We cannot be held responsible for arriving late at the destination due to:
- Weather and road conditions
- Adverse traffic conditions
- In the event of accident
- Mechanical breakdown
- Restrictions relating to car access at any location.
The chauffeur will use his discretion to find the best alternative and quickest possible route.
Our 57 Chevrolet is maintained to the very highest standard. In the highly unlikely event that we do have a breakdown, have an accident or encounter any traffic event beyond our control every effort will be made to rectify the problem. If this is not possible, and our car cannot be supplied we are unable to accept liability for alteration, cancellation, unforeseen cause beyond our control and will not be held responsible or liable for any arising consequential losses. A refund, limited to the money already paid by the hirer to Bel Air Classic American will be offered. We apologise for any inconvenience this may cause. The reason for this proviso is that vintage and classic cars however well maintained, were never constructed to the exacting standards and reliability afforded by the modern automobile and mechanical failure could therefore be a possibility.
LOOKING AFTER OUR VEHICLE
Strictly no smoking, food or drink in the car.
The client is responsible for the conduct of all passengers and guests in respect of behavior resulting in damage to the vehicle.
We reserve the right to invoice the client for any repairs, replacements or valeting costs arising from damage to the vehicle for its fixtures caused by the client, passengers or guests.
No hard objects should be thrown at the vehicle (eg. coins)
Hirers are liable for any damage to our cars howsoever caused by either themselves or any other member of their party. If the hirer, guests or any other person in the party causes any damage to the car(s) then the hirer will be liable for the full cost of repairs or cleaning and will pay Bel Air Classic American such costs within 7 days of our invoice to the hirer.
RIGHT TO REFUSE ADMISSION TO CAR
The hirer is responsible for the conduct of all passengers. The chauffeur will decline to transport passengers or luggage if, in his opinion, the car is overloaded, or if the hirer or any passenger is disorderly or are deemed unfit to travel. In such circumstances, the chauffeur has the right to terminate the booking. In this event no refund of monies paid will be given.
For your added safety our Chevrolet is fitted with modern spec three point inertia seatbelts, two sets in the front and two sets in the back. We would strongly advise and prefer that you use the rear seat belts but the law states that if you are over 14 years old it is your responsibility to wear them not the driver. If you are under 14 in our car you MUST wear seat belts. There is room for a third passenger in the centre of the back seat if required but there is no middle seat belt fitted or available. Any passenger travelling in the FRONT passenger seat or any passenger under the age 14 MUST wear a seat belt in our vehicle.
Bel Air Classic American will always endeavour to arrive at the first collection point in good time. However we cannot guarantee this if there are circumstances beyond our control for example traffic problems, adverse weather conditions, mechanical breakdown, illness of the driver or acts by other persons/organizations on route or during the hire which may impact adversely on the hire period or missed connections/destinations. If we are going to be late we will inform you of this as soon as possible and give you a revised estimated arrival time. Our late arrival does not permit you, the hirer, to cancel your booking.
For your protection cancellations are only accepted in writing and are subject to the following conditions:
- More than 90 days prior to the event – loss of deposit
- More than 30 days prior to the event but less than 90 days – loss of deposit and 50% balance.
- Less than 20 days prior to the event – loss of deposit and 100% balance.
If you have any complaints about our car(s) or the service provided to you by Bel Air Classic American you must make your complaint to us in writing within 10 days after the date of your event otherwise we shall not be liable to you if you later make a claim against us.
RESPONSIBILITY FOR BELONGINGS
Our car is always cleaned to the highest standard. Bel Air Classic American shall not be responsible to the hirer, guests or any other person in the party who travels in our car(s) if there is any damage to clothing or belongings from oil and grease on the door catches or hinges or dirt on the exterior of the car. All personal property will be the responsibility of the hirer and/or passengers, and Bel Air Classic American will not be responsible or liable for any loss or damage to such property.
USE OF PHOTOGRAPHS
Bel Air Classic American would love to take photographs at events to be used in our advertising and on our company’s website. If you do not wish your photographs to be used, please advise us at time of booking. Bel Air Classic American respectfully requests that any professional photographs taken with our car are taken first to ensure that the chauffeur doesn’t have wait unnecessarily. The customer is responsible for completing our booking form. This will be deemed that you the customer agree to these terms and conditions.